ScopeMic guide
How to show itemized pricing in a client proposal
A single total can leave a client wondering what they are paying for. Itemized pricing explains the scope behind the number. It also helps you distinguish included work from optional extras, without making every proposal unnecessarily complicated.
Choose line items that explain the work
Group charges around deliverables or meaningful parts of the job. For a website, separate development, domain registration and logo design if they are separately priced. For a trade project, materials and installation may be useful categories. Avoid dozens of tiny lines that obscure the offer, and avoid vague labels when the price depends on a specific quantity.
Show quantity, unit price and amount
A clear line explains what is supplied, how much is supplied and how the amount is calculated. Three units at €100 each make €300. A fixed-fee design package can use a quantity of one. State the currency. If you quote ongoing services, clearly identify their period and explain whether they are included in the displayed project total.
Worked example: website and domain
Suppose the confirmed website fee is €1,000 and first-year domain registration is €20. The subtotal is €1,020. An optional €150 logo is excluded unless selected, so it must not silently increase the total. If selected, the subtotal becomes €1,170. These are illustrative figures, not recommended fees.
Keep discounts and taxes explicit
Show the discount type and amount, followed by any applicable tax label and confirmed rate. Do not assume that every client needs VAT, GST or sales tax, or that the same rate applies everywhere. Confirm the appropriate treatment for your business and transaction with a qualified adviser. In the example above, €1,020 is the total only when no discount or tax is being applied.
Show a deposit as both a percentage and an amount
If an agreed deposit is 30% of the €1,020 final total, show €306 due upfront and explain when the remainder is payable. ScopeMic calculates a configured deposit from the final total after discounts and tax. A deposit is optional; do not add one simply because a template contains a default payment clause.
Make the narrative agree with the price table
Check that the scope section does not promise work that the pricing excludes. Make optional additions clearly optional in both places. Confirm whether third-party purchases, renewals, travel or other costs are included. State dependencies and exclusions in plain language so the client can ask about them before approving.
Review and keep the approved version
In ScopeMic you can edit pricing before generation and correct a saved proposal afterward. Review the PDF before sharing it, and keep a downloaded copy of the version your client approves. The app’s storage deadline is not the same as the commercial validity of your offer. Free proposals are stored for 10 days, Solo for one calendar month and Business for three calendar months from creation, subject to displayed grace periods.
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