ScopeMic guide
How to create a business proposal from voice notes
A useful proposal starts with the facts you know, not a perfect script. Contractors, freelancers and service businesses can describe a job out loud, then turn those notes into a document the client can review. Here is a practical way to capture enough detail without dictating the entire proposal.
1. Explain the client’s goal and the work
Start with who the work is for, the problem they want solved, and the result you are offering. Describe the location or project context when it matters. Separate the client’s goal from your promised scope: wanting a better website does not automatically mean you are also providing photography, hosting or ongoing maintenance.
2. List concrete deliverables and exclusions
Name the things the client will receive. For a website, that might mean five pages, a contact form and mobile layouts. For a kitchen job, it could mean removal of existing cabinets and installation of the selected units. Mention quantities, materials, revision limits and anything not included. If an important choice has not been made, say that it is unconfirmed.
3. Speak prices as separate items
Say each item’s name, quantity and price, followed by the currency. Distinguish one-time work from ongoing costs and optional additions. Only mention tax rates, discounts and deposits that you have actually agreed or are prepared to offer. Do not ask an AI system to guess local tax obligations or contractual terms.
An example voice brief
Illustrative example, not a market-price recommendation: “Prepare a proposal for a five-page website for a roofing company. Website design and development is €1,000. Domain registration for the first year is €20. The client supplies the text and images. Hosting and ongoing maintenance are excluded. Aim for three weeks after the client supplies the content. Ask me about payment terms because we have not agreed those yet.”
4. Answer only the missing questions
A good follow-up question resolves a decision that affects the work. Who supplies the materials? Does the deadline depend on client approval? Is the additional item optional? ScopeMic’s AI brief review is designed to ask for missing information, but you should still correct anything it misunderstands. You can leave genuinely unknown details unconfirmed instead of creating a commitment.
5. Review the transcript and the final PDF
Check names, numbers, quantities and dates against what you intended to say. Review itemized pricing and the calculated total separately from the narrative. If you choose another proposal language, check the translation, especially payment and scope wording. A fluent translation is not proof that every detail is correct.
Use ScopeMic without losing control of the offer
ScopeMic accepts voice notes or typed notes, supports multilingual proposals, and lets you edit the brief and pricing before creating the final document. You decide when to download, share or email it. A client email is not required to create a proposal or download a PDF. Save your own PDF copy before the proposal’s displayed storage deadline.
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